Annex 1 to eECD API Terms and Conditions - Data sharing rules applicable between Subscriber and NxtPort in relation to the eECD API


Annex 1 to eECD API Terms and Conditions - Data sharing rules applicable between Subscriber and NxtPort in relation to the eECD API

Version 1.0 published 17-Sep-2019

Annex 1 to eECD API Terms and Conditions - Data sharing rules applicable between Subscriber and NxtPort in relation to the eECD API

These Data Sharing Rules are an Annex to the API Terms and Conditions which are made and entered into between the Parties on [DATE]. These data sharing rules aims to encourage eECD Subscribers to share EFTCO Cleaning document related data fields with other eECD subscribers as operational best practice business process and to protect their business interests within this digital eECD process. The eECD relevant data fields being shared between eECD Subscribers are defined within the eECD workflow document and have been defined in workgroups together with the 4 supporting associations EFTCO, ECTA, Cefic-essenscia. ECLIC as “nonprofit association” and neutral stakeholder is overviewing this common eECD process workflow and the specific eECD Data Sharing Rules and will investigate any claim or breach in eECD Data Subscriber sovereignty and this together with NxtPort. Nxtport provides the eECD data sharing platform and eECD API and ensures data security & protection. 

Article 1 Capitalized terms used in these Data Sharing Rules and not separately defined in these Data Sharing Rules, shall have the respective meanings ascribed to such terms in the General Terms and Conditions. NxtPort and Subscriber agree that these Data Sharing rules can only be amended after written approval of ECLIC.

Article 2 The Subscriber agrees to share the Data, i.e. the eECD related data fields and information as described and defined within the eECD process workflow and this to enable cross Subscriber eECD process collaboration. Only specific eECD data fields are being shared with authorized Subscriber. Subscriber is entitled to use the Data of other Subscribers in conformity with these Data Sharing Rules. In this respect the Subscriber accepts that the Data can only be used to complete the EFTCO cleaning document and related eECD digital transaction. Any use of this Data for other purposes (including marketing or commercial purposes) is forbidden. Under no circumstances shall a Subscriber be entitled to sell this Data of other Subscribers. 

Article 3 a Subscriber has the right to demand that only the relevant subset of Data related directly to specific eECD cleaning transactions is shared with other authorized Subscribers with an active eECD licence subscription and this in line with the eECD workflow document

Article 4 Subscribers have access and control of the eECD data sharing process as defined in the eECD workflow document. 

Article 5 a Subscriber can decide to add extra eECD enabling Data to facilitate collaboration and avoid double input work and have the right for full insight into what data is being retained within their Subscriber Data Vault. 

Article 6 Any eECD related data fields and including the eECD enabling Data, owned by the Subscriber, can only be re-used for other ECLIC or NxtPort Use Cases after agreement with this Subscriber and in agreement with ECLIC.

Article 7  NxtPort is not entitled to use the eECD related Data as referred in article 7 of these Data Sharing Rules for any other purpose than facilitating the digital eECD process. Under no circumstances will NxtPort be entitled to re- use or use the Data for analysis purposes without prior written approval of the Subscriber and ECLIC. In addition NxtPort is not allowed to re- use the eECD related Data stored in the Data Vault of any Subscriber for any other NxtPort Use case without prior written approval of the Subscriber and ECLIC.

Article 8.The Subscriber can store more historical data in their private Data Vault, however a minimum of 3 eECD historical digital eECD cleaning cycles per equipment ID are being retained on the Platform at equipment ID compartment level to enable the process and to ensure eECD process quality & compliance. The Data in surplus of 3 eECD cleaning cycles are deleted from the Platform except if the relevant Subscriber wants to keep more of its own Data Vault to organize its own digital eECD archive. The deleted Data are non-recoverable.

In the event of a termination of the Agreement or in the event the Subscriber revokes its eECD licence and its consent to use the Data from the API, NxtPort shall remove all Subscriber own company master data stored on the Platform. 

An overview of the eECD data platform architecture is pictured below.